CFA Institute will cover travel and hotel expenses for students, sponsored guests, and judges as detailed below:
Students and Sponsored Guests: Travelers are responsible for covering costs associated with visa and passport fees, luggage fees, food outside of the event, ground transportation, and any other incidental expenses.
Judges: CFA Institute will cover reasonable incidental expenses as described in the Volunteer Travel Policy
Travel Information and Policy
|Friday, 13 March 2020||All Participants must book travel|
|Monday, 20 April 2020||All Participants arrive (students by 3pm)|
|Thursday, 23 April 2020||All Participants depart|
All students, sponsored guests, and judges must book their travel to and from the event using CFA Institute’s travel management company. Reservations made through agencies other than that company will not be eligible for reimbursement.
If travelers decide to extend their stay, choose different layovers, etc. CFA Institute will only pay for the most direct (i.e. shortest offered) and economical route round trip option. Personal add-on travel costs will be the responsibility of the traveler.
Students: Students are expected to arrive in New York on 20 April by 3:00pm and depart on 23 April. CFA Institute will cover the most direct (i.e. shortest offered) and economical round trip airfare that takes students from their departure city to New York and back. Personal add-on travel costs will be the responsibility of the student.
Sponsored Guests and Judges: Sponsored guests and judges are expected to arrive in New York on 20 April anytime and depart on 23 April. CFA Institute will cover the most direct (i.e. shortest offered) and economical round trip airfare that takes travelers from their departure city to New York and back. For routes in excess of 3,000 miles (one-way) it is the policy of CFA Institute to allow sponsored guests and judges to book a business class ticket. If you qualify for a business class ticket you may, in lieu of the business class ticket, book an economy class ticket for you and one guest. Personal add-on travel will be the responsibility of the sponsored guest or judge. The sponsored guest and judges could be assessed tax liabilities and it is recommended sponsored guests and judges discuss the option with their tax adviser.
Visas: For visa and immigration advice support, please contact International SOS using the CFA Institute Corporate Membership number: 11BYCA626873. International SOS is solely for advice as they do not accept or process document applications.
Contact Numbers: (call your nearest assistance center)
Philadelphia: +1 (215) 942 8226
London: +44 (20) 8762 8008
Mumbai: +91 (22) 4283 8383
Beijing: +86 (10) 6462 9100
Hong Kong: +852 2528 9900
Additional phone numbers are available on the CFA Institute iSOS website: https://www.internationalsos.com/
CFA Institute membership number: 11BYCA62687
Hotel Information and Policy
New York Hilton Midtown
1335 Avenue of the Americas
New York, NY
Check-in time: 3:00pm
Check-out time: 12:00pm
CFA Institute will make hotel reservations on behalf of students, sponsored guests, and judges for three nights – checking in 20 April and checking out 23 April. Check-in and check-out times are determined by the hotel and CFA Institute is unable to guarantee changes to these times.
Other guests attending the event will need to make their own reservations. We do not have a special rate for additional guests. Attendees that wish to extend their hotel reservations or make special requests must do so directly with the hotel.
Students: Students will room with one other student. Roommates will be assigned by CFA Institute according to university affiliation and gender. Please note, students may be assigned to room with a student from another university.
Sponsored Guests and Judges: Sponsored Guests and Judges will have individual rooms.
Host Coordinators: All local hosts and society members are encouraged to attend the regional and global events. We will cover hotel costs for one person from each host to attend. All attendees must complete registration.